Terms & Conditions - Premises Owner Agreement


This Premises Owners Agreement is between Locality Ltd and the property owner who by submitting a query to register their property on the Register Your Location form online at the Locality Ltd website agrees to the following terms and conditions:


Definitions and Interpretation

The following words and expressions shall have the following meanings:

Agreement      means this four-page document

Agent             means Locality Ltd the location agency;

Client             means the individuals, company or companies that contact Locality Ltd to find a location.

Owner            means the legal owner of the Premises or any person nominated by the Owner to act on its behalf

Premises        means the property as address above and areas within that property.



This Agreement shall commence from the date stated on the email enquiry form after "Submit Query" on the Register your Property website page and continue until the Owner or Agent terminates this Agreement as detailed below.


The Owner

The Owner confirms that they are the legal Owner of the Premises and do not need to seek permission from any others in regard to this Agreement.

The Owner grants the Agent the rights to advertise, promote and hire the Premises as a potential film, photographic or event location.

The Owner agrees that images of the Premises may be used in promotional material and will be viewed on Locality’s online database. 


The Premises

To the best of the Owner's knowledge the Premises are in a good condition and suitable for hire as a film, photographic or event location.

Where there is a breakdown or loss of any electricity and water facilities during the Access Period, the Owner shall use reasonable endeavours to repair and reinstate them as quickly as possible and at its own cost or be prepared to reduce the Location Hire Fee.

The Owner is expected to allow the Client access as per the Location Hire Agreement with no unreasonable interference.

Prior to access by the Client the Owner is expected to remove all irreplaceable items or items of personal value and store them safely. It is rare but not unknown that items are removed by a Client thinking they are props. It can be difficult to trace and return them.

The Client must have copyright permission to show any art work shown in shot. Please inform the Client or remove imagery that the Owner does not own the copyright for.

It is solely the responsibility of the Owner to look after any pets/animals left on the Premises. The Client or Agent cannot be expected to oversee their welfare or be held accountable for any damage the animals cause or if they go missing.


The Agent Locality

Locality’s upmost aim is for you, the Owner, to have a successful shoot. In order to achieve that it is important that  Locality is the point of contact between yourself and the Client throughout the whole process.  

You should not need to speak directly with the Client until they are contracted to be on your premises and all negotiations have been discussed.

The process you should expect is:


Locality will check that the client has appropriate insurance cover. The Owner will be indemnified by the Client against all proceedings in respect of the usage of the property, any liability for personal injury or death.

At the end of the shoot Locality will ask you to complete a Location Sign Off Form to ensure that the Premises are clean, tidy and fully reinstated to the Owner’s satisfaction.


Location Modifications

It is not unusual for the Client to ask to make modifications to the Premises. These will be discussed with you in detail and you have complete authority on whether you allow them to take place. All modifications are written within the Location Hire Agreement to be signed by you.


Damage deposit

Locality takes a Security Deposit from the Client, this is between £500 to £2,500 or more depending upon the type of Premises and type of modifications the Client wishes to make. Locality holds the deposit unless the Owner specifically requests it.

The Owner has 5 business days following the last day on site to declare to Locality any damage you think occurred or cleaning that is needed. In which event, the Client may want to inspect and assess the complaint, if they acknowledge responsibility, they:

The Owner is aware that some damage claims may be subject to an insurance company investigation that may take some time to complete and Locality has no control over.



As your Agent Locality will negotiate location hire fees on your behalf. The Owner should not discuss fees directly with the Client.

Locality will endeavour to obtain the highest rates for the use of your Premises with careful consideration to the following: the client’s budget; the length of time on site; the type of action proposed; how many members of crew are to be present; how much inconvenience may be caused.

The Location Hire Fee will be agreed with you prior to booking and confirmed in an email, Locality will add a 20% commission to this and that is the Location Hire Fee quoted to the Client and written within the Location Hire Agreement. For instance, if we agree a fee of £1,000 to you, the amount on the contract will be £1,200 and Locality will retain the £200 commission.

You will be paid on the first day of access or when the Client pays us whichever comes first. The Owner has no obligation to provide the Client with access to the Premises until the Location Hire Fee and Security Deposit have been paid in full to the Agent and cleared in the Agents bank account.

Locality will invoice the Client directly.

Locality is VAT registered. If you are VAT registered you must provide Locality with a VAT invoice before we pay you.

If you are not VAT registered, we simply send you a remittance.

Overtime fees will be discussed with you and stated within the Location Hire Agreement.



The Client can be very protective of the information, photography and literature that is shared with the Owner. It is not unusual for you to be asked to sign a non-disclosure form supplied by the Client.

You should not take any photographs or recordings of the Client's activities at your Premises.

It is a breach of contract if you, the Owner release confidential information or photography on any social media or news gathering site prior to the first broadcast or showing of the imagery by the Client.

Locality is registered with ICO thus complies with the Data Protection Act 1998 and the General Data Protection Regulation 2018 Please read our Privacy Policy at www.localityonline.com



Any photographs of your Premises taken by Locality remain the copyright of Locality and cannot be used anywhere else without permission or upon completion of an image release form which incurs a fee.

The Owner agrees that they have permission and/or hold the copyright of any photographs they provide. Any legal fines accrued from copyright issues will be passed to the Owner for payment.

From time to time Locality will contact you to ask if the images on our website are still relevant. If you redecorate or substantially change the look of your Premises, please contact Locality.


Cancellation / Termination

Locality will continue to promote and publicise the Premises until the Owner writes and requests Locality to remove their data and imagery from Locality’s website.


Locality may at any time terminate this Agreement and may remove details of the Premises from its website without giving notice to the Owner.


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